Terms & conditions

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Terms & conditions

1. Rentokil Initial Pty Ltd ABN 98 000 034 597 trading as Initial (“Initial”) agrees to supply the services, install and maintain the equipment specified in the above schedule (“Equipment”) at the servicing address specified above (“Servicing Address”), for the fees set out in the above schedule (“Schedule”) (exclusive of paper consumables) and as varied by Initial under clause 10.

2. Initial shall supply the services and install and maintain the Equipment (Services) in accordance with these terms and conditions and those set out in the Schedule (Agreement). Initial shall be entitled to replace any item of Equipment at any time at its sole discretion provided the replacement item is of an equivalent or better standard and upon replacement the replaced item is subject to these terms and conditions.

3. Fees under this Agreement exclude any amount payable in respect of GST which shall be payable in addition to the Fees. Fees are payable by the Customer to Initial, monthly, quarterly, or annually in advance. Where an option to pay the fees monthly in advance has been selected, only direct debit as a method of payment can be used. The Customer may not deduct or withhold any amount (whether by way of set off, counterclaim or otherwise) from any money owing to Initial. The Fees are based on the services, frequency and Equipment to be provided allowing for set up costs, materials and equipment costs, service support and administration costs (Service Costs). If Initial agrees to accept a reduction or cancellation of any part of the Services, any variation to the Fees must take account of these Service Costs so the Fees may not be varied pro rata to the change in the Services.

4. This Agreement will initially run for the term stated below (“Initial Term”) starting from the Agreement date specified above (“Agreement Date”). After the Initial Term has expired, this Agreement will continue until either party gives the other party 3 months written notice of termination, unless it is otherwise terminated earlier under clause 6.

5. The Equipment remains the property of Initial at all times. Risk of damage or loss passes to the Customer upon delivery and the Customer will take care of the Equipment and indemnifies Initial in respect of any loss, or damage to the Equipment other than any loss or damage to the Equipment caused by a natural disaster. The Customer will not attempt to move, alter or modify the Equipment (including removing labels or signs indicating the Equipment belongs to Initial) or request or permit any person other than Initial to do so. The Customer will inform Initial immediately if the Equipment is damaged or removed.

6. If the Customer terminates this Agreement prior to the expiry of the Initial Term, the Customer must pay the Fees (that would have been payable) for the remainder of that term to Initial and if the Agreement continues after the Initial Term and the Customer fails to provide the 3 month notice referred to in clause 4 above, the Customer must pay to Initial those fees which would have been payable to Initial for that 3 month period.

7. If the Customer:
(a) fails to comply with any of its obligations under this Agreement (including any payment obligations);
(b) fails to pay its debts when due or ceases or threatens to cease carrying on business; or
(c) becomes insolvent, bankrupt, has a receiver, liquidator or voluntary administrator appointed or has a similar event occurring in respect of it or its assets, Initial may suspend the provision of the Services and/or terminate this Agreement immediately by written notice to the Customer.

8. On termination of this Agreement, howsoever that arises, Initial may remove all of its Equipment in the Customer’s possession or control, and for that purpose may, without notice, enter any premises where it believes the Equipment may be stored, without in any way being liable to any person. Initial shall use all reasonable care in removing the Equipment but shall not be responsible for restoring that part of the premises to the original state. If Initial is unable to remove the Equipment the Customer shall be liable for the replacement value of the Equipment that has not been recovered.

9. The Customer agrees that only consumables supplied by Initial to the Customer may be used with or dispensed through the Equipment.

10. Initial reserves the right to regularly review and increase the Fees at any time after the first anniversary of the Agreement Date. This will take effect on the receipt of a valid tax invoice by Initial to the Customer.

11. The Customer must not sell, lease, part with possession, create a security interest in or otherwise encumber the Equipment. The Customer shall immediately notify anyone claiming possession of the Equipment that it belongs to Initial.

12. The Customer must ensure that Initial’s staff and other authorised personnel (Personnel) have full, free and safe access (free of any health and safety hazards and risks) to the Servicing Address (including all facilities such as water and electricity which Initial may reasonably require to provide the Services) at anytime between 4 am and 5pm Monday to Friday (or at another time agreed with the Customer) each week to enable it to carry out its obligations under this Agreement.

13. The Customer must provide Initial with all instructions and documentation necessary for Initial to provide the Services and co-operate with Initial and provide Initial with all reasonable assistance to enable Initial to perform its obligations under this Agreement.

14. Initial may engage or employ any person, sub-contractor or agent to provide any of the Services under this Agreement.

15. The Customer acknowledges that any of the following constitute proof of satisfactory performance of services undertaken by Initial:
(a) a customer service docket signed by the Customer;
(b) an image of the Customer’s signature recorded by Initial when the Customer electronically signs a service docket on a portable data terminal screen; or
(c) for services undertaken at a particular Customer site, an electronic scan record recorded by Initial when Initial (through its staff or other authorised personnel) scans the bar code located at the site.

16. This Agreement must not be assigned by the Customer without Initial’s prior written consent, which may be given or withheld, in Initial’s absolute discretion.

17. This Agreement contains the entire understanding between the parties and (except for liability under the Competition and Consumer Act 2010 (“CCA”) or other laws which cannot be excluded, restricted or modified by agreement) all other terms, representations, conditions, guarantees, undertakings, warranties and liabilities (including liability for negligence) which might have been implied (by legislation, common law, equity, trade, custom or usage) or have any application are expressly excluded to the fullest extent permitted by law.

18. To the extent permitted by law, Initial’s total aggregate liability to the Customer under and in relation to this Agreement and the services provided by Initial (including in contract, negligence, tort, or for any common law and under statutory rights such as the consumer guarantees imposed by the CCA) is limited, at Initial’s option, to the resupply of the relevant services or equipment or the cost of the resupply of the relevant services or equipment.

19. The Customer must effect and maintain at its own expense insurance in respect of:
(a) public liability and injury (including death) to any persons or for loss or damage to property as a result of the Customer’s default or negligence; and
(b) the Equipment for its full insurable value against any loss or damage of any kind caused to the Equipment; and each insurance must be on usual industry terms for that type of policy and effected with a reputable insurer. The Customer must provide Initial with evidence of the currency of the insurance on request.

20. The Customer must comply with all advice and instructions provided by Initial to the Customer including any relating to the health and safety of persons using the premises at the Servicing Address during and following the completion of the Services.

21. The Customer authorises Initial, its Personnel or any related entity of Initial, subject to complying with the Privacy Act 1988, to use and disclose the personal information of the Customer in accordance with the Rentokil Initial Privacy Policy which can be accessed at www.initial.com.au. Where the Customer is provided with credit, the Customer authorises Initial to do any of the following to assess the Customer’s application for credit under this Agreement and, if the application is successful, to manage the credit account until the credit account is repaid in full and closed:
(a) obtain credit reports in respect of the Customer and its principals (“Principals”) from credit-reporting agencies;
(b) seek and/or disclose information about the Customer and the Principals (including any information about their credit worthiness, credit history, standing or capacity) which credit providers are permitted by the Act to supply, obtain or receive;
(c) disclose information about the application for credit under this Agreement and, if the application is successful, about the credit account and any credit provided to a credit- reporting agency in order to obtain information or credit reports;
(d) disclose information including identity particulars, the fact that the Customer has applied for credit and details of payments which are overdue more than 60 days to credit-reporting agencies and other credit providers; and
(e) disclose information about the Customer and the Principals to any person considering to act as a guarantor of the Customer.

22. Interest on overdue debts shall be payable by the Customer from the end of the due date until the date on which the debt is paid at a rate of two per cent (2%) above the rate charged by Initial’s bank on overdrafts for less than one hundred thousand dollars ($100,000.00) and if more than one such rate exists then the highest of those rates shall apply. Where in any invoice period, Initial has failed to complete the required minimum number of Services, the Customer may be entitled to a credit calculated on a pro rata basis after appropriate deductions in respect of the Service Costs and also taking into account the number of non routine visits such as call outs and follow up visits the Customer has received.

23. The Customer is responsible for:
(a) all reasonable costs of and incidental to the installation of the Equipment at the Servicing Address or the removal of the Equipment in the Customer’s possession and control; and
(b) all costs incurred by Initial in respect of the enforcement of any of its obligations, rights or benefits under this Agreement including any reasonable legal costs and debt collection agency fees relating to the enforcement of such obligations, rights and benefits.

24. The Customer must comply with the instructions of Initial in connection with the use of the Equipment and indemnify and keep indemnified Initial and its Personnel against all actions, claims, proceedings, demands, losses, damages, expenses liabilities and costs (including legal costs on a full indemnity basis) which Initial may pay, sustain or incur as a result of:
(a) any persons alleging loss or injury due to the Equipment not being used by the Customer or its staff or invitees in the manner recommended by Initial;
(b) any wrongful, willful or negligent act or omission of the Customer or any of its officers, employees, agents or contractors;
(c) any breach or non-performance of this Agreement by the Customer; or
(d) the removal or installation of the Equipment in the Customer’s possession and control.

25. Initial shall not be liable to the Customer:
(a) for any failure to provide the Services on a particular date due to industrial action or any other cause beyond Initial’s control; and
(b) to the extent permitted by law, for any loss, liability, damage or injury relating to defective Equipment in the possession or control of the Customer which was not brought immediately to the attention of Initial by the Customer.

26. Any notice or other communication to or by a party under this Agreement shall be sent to the Customer’s postal address as set out in the ‘Contact Information’ specified above and to Initial’s branch addresses as set out above, or to any other address last notified by the party to the sender.

27. This Agreement is governed by the laws of the State or Territory where the Services are being provided to the Customer and the parties submit to the jurisdiction of the courts of that State or Territory.

Personal information collected, used and held by Rentokil Initial

Rentokil Initial operates in Australia under the brands Rentokil, Initial and Ambius. We provide pest control, washroom hygiene and indoor plant services across the country. We strive to provide our customers with responsive, reliable and great value support services. Our parent company, Rentokil Initial Plc, is one of the largest business services companies in the world. The Rentokil-Initial Group provides a range of support services globally where our brands represent consistent quality of service.

Rentokil- Initial collects personal information about individuals that we deal with in order to deliver our services and meet our legal obligations. We collect personal information about individuals who have contact with our business in Australia including:

    (a) our customers who are individuals and persons managing or controlling some corporate customers;

    (b) our employees and contractors providing services to us;

    (c) suppliers; and    

    (d) individuals seeking employment or to provide contracting or supply services to us.

The type of personal information that will be collected depends upon the purpose it was obtained.

Information sought from employees, contractors or suppliers will be relevant to their employment or services as applicable and sought for that purpose or related purposes. The type of personal information sought from them (and persons seeking to engage with us in those capacities) will include name, address, contact details, past employment or service provision history and medical and other information relevant to their employment or services. In some cases, we will ask them to consent to us acquiring and using sensitive personal information about them. We obtain personal information directly from the individual or from agents who have obtained it directly from the individual or with consent.

We collect personal information about individual customers so that we may provide them with services or provide them with information concerning products and services offered by Rentokil Initial. The type of information we collect from customers may includes name, address, contact details, information relevant to the service they are seeking from Rentokil Initial, information concerning payment for the services and where relevant credit information. We collect personal information about individuals through our website (including with the use of cookies), through phone conversations (including with the use of call tracking technology) and in personal contact between our service staff and individuals as well as in forms completed by customers. In some cases, we also obtain information from third parties such as a credit reporting body or another credit provider.

We use and disclose the personal information concerning individuals to provide our products and services, to administer our accounts, to carry on our business operations and as may otherwise be required or permitted by law. For example, we may use personal information to provide customers with information concerning products and services, and to provide customers with information on new developments and, at our discretion, with preferred customer benefits.

In some cases we may collect personal information from individuals that is relevant to considering the provision of credit. We may also collect personal information from credit providers and credit reporting bodies and disclose personal information to those bodies where a customer has sought credit from us. The personal information may include identity information, consumer credit eligibility information, information concerning applications made for credit, types of credit sought, defaults and public information concerning credit worthiness.

Where required or reasonably practicable, we will obtain your express consent before collecting information about you from a third party, but in all cases if we collect personal information about you from a third party, we will take reasonable steps to ensure that you are made aware of the collection.

We will take all reasonable measures to ensure all personal information we collect is protected against unauthorised access. In some cases it is necessary for us to disclose your personal information to other parties to perform our business operations and to deliver our services. When we do this, we will generally require that party to acknowledge the confidentiality of the information and to undertake to comply with Australian privacy law and this policy. In most cases, if you do not provide us with your personal information we will be unable to conduct business or provide our services to you.

Cross-border disclosure of personal information

Personal information will not be disclosed to overseas recipients unless Rentokil Initial reasonably believes that the information will remain subject to effective privacy protections and will not be collected, held, used or disclosed by the recipients of the information in a manner inconsistent with this policy.

Some personal information, including sensitive personal information, concerning our employees, contractors and suppliers may be disclosed to our parent company Rentokil Initial Plc. in the United Kingdom and its subsidiaries.

Rentokil Initial also engages certain service providers to store and process personal information offshore including in some cases personal information of employees, contractors and customers. The service providers are generally located in either the United States or the United Kingdom.

Personal information accuracy

Rentokil Initial seeks to ensure that the personal information it holds is accurate, complete and up-to-date. Personal information often changes and we encourage you to contact us and update the information. Employees should do this via the procedures notified by Human Resources Department. Customers should contact the Customer Service Department at their local Rentokil, Initial or Ambius branch. Details are included on our website.

Access and correcting personal information

You may obtain access to, and correct, any personal information that Rentokil Initial holds about you (including credit eligibility information), unless one of the exceptions in the Privacy Law applies. Please contact the Privacy Officer (see below) with full details of your request and we will endeavour to respond promptly.

Complaints

RI has appointed a Privacy Officer who will investigate and respond to any complaints concerning our compliance with this Policy or Australian Privacy Law. Please send full details of your complaint to our Privacy Officer at privacy-au@rentokil-initial.com.

This policy was revised on 1 December 2014.